80% of event planners state that the only way to know if an event was successful is based on the satisfaction of the event attendees. To ensure your event is successful you’ve got to focus on each aspect of the corporate event planning process.
The amount of planning that goes into a corporate event is almost nonexistent. It’s not much different at the office party than at a wedding or a corporate function. The key difference?
At an office party, everyone is there because they want to be. Memorable corporate events are way more laid-back and casual than having staff over for a work party. If you’ve got team members looking to make new business connections, this could be the perfect opportunity to do just that.
Here are simple tips for ensuring your corporate party planning agenda stays on course.
Consider the Event Attendees
You’re probably thinking that you can’t host an event without thinking about the guests who will attend. You’re probably right.
But in reality, the guests who attend your event are more important than those who don’t. First, if your event is a work function, your company colleagues are the attendees.
They might not have the same interests or backgrounds as you do. When you have an event for your colleagues, it’s essential to take the time to talk to them and get to know them.
Secondly, if you’re holding a company party for managers and executives, you’re doing them a disservice if you don’t think about the company’s people.
These are the people who make or break companies, and your party is an excellent opportunity to get to know them.
Select the Right Indoor Event Venue
It can be challenging to find the right indoor event venue, but it just got easier with the Madison Event Center. We offer a variety of features. Our event spaces include:
- 6 Halls to ensure you choose the one best for your event
- All-inclusive packages
- Vendors for each event space
With the Madison Event space this means you don’t have to worry about finding people to service your event because we’ve got everything covered.
It’s like working with a one-stop-shop that can help to alleviate the stress you feel by having to complete other tasks to ensure your corporate event is a success.
Choose the Right Event Keynote Speakers
Your company’s big event is the night of your lives. You’ve spent the last few months planning, and you’re expecting a crowd of friends and family. What do you do first? You pick the right speakers. The event can be an excellent opportunity to meet new people.
You’ve got to carefully select the keynote speaker for the event because they will be the difference in motivating people to stay or leave your event. A strong keynote speaker can get the event attendees excited about what else the event has to offer.
Ensure that when you’re searching for a speaker or speakers for your event, you book them in advance. Also, don’t forget to send them information about how much time they have to speak during the event and the general speech format they should give.
This will ensure your event stays on task and follows the time constraints you have.
Decide What the Goals of the Event Are
Understanding the event’s goals will make it easier for you to move forward with planning it.
For example, if the event is about corporate sponsoring and you want to gain more investors by providing helpful information, the event attendee list would be level C executives or people who have already donated and contributed to the company.
But, if the event’s goal is to build a stronger team, you’d want to ensure everything it offers is beneficial to your team and others attending.
That would mean incorporating workshops that teach everyone how to improve their communication skills and more.
Delegate Event Tasks
You don’t have to run the show – have your colleagues help. If your company hosts a lot of meetings, the chances are good that someone on your team will be facilitating them.
You could try delegating the more administrative tasks such as printing meeting agendas or schedules or collecting information from the participants.
Decide on a Corporate Event Budget
It’s easy enough to throw a party and have your team relax after work. But what if you want to take it a step farther and have them host a party for their colleagues?
To make the most of this question, you need to consider the type of event and budget your company has. If your company is a startup or small business with only a handful of employees, a company house or a hotel room is a perfect fit.
A corporate event of this nature is costly if your company has more extensive staff and performs a higher volume of functions. There are plenty of ways to go about this. For a startup or small business, you could host a meeting in-house and charge a small fee to cover the food, drink, and decorations.
This will allow you to save on expenses while still hosting a great event. For a larger company, you could hire a company and pay for the event in cash. This is a solid option if you want to keep the event private and avoid public scrutiny.
Planning Memorable Corporate Events 101
The most memorable corporate events are meant for celebrating colleagues, friends, and loved ones, but it can be challenging to plan. During the corporate event planning process, you have to decide on a budget, and it’s best if you choose an event center that offers all-inclusive packages.
Speaking of all-inclusive, are you still searching for the right event center? Book a tour of the Madison Event Center today.