Reception Details Step 1 of 6 16% Where is your wedding reception located?*Select OneThe Madison Event CenterHotel CovingtonEmail* My Event Details Specialist is*Select OneZoe MendenhallRiley FergusonEvent Date* Month Day Year Estimated Guest Count*NamesFirst Guest of Honor*Bride's NameGroom's NameName* First Last Second Guest of Honor*Bride's NameGroom's NameName* First Last Father of the First Guest of Honor* First Last Mother of the First Guest of Honor* First Last Father of the Second Guest of Honor* First Last Mother of the Second Guest of Honor* First Last Additional Guests of Significant Importance to the Couple (Grandparents, Children, etc.)Please include their relationship to couple Outside Vendor Information We will call your outside service vendors the week of your event to schedule a time for them to set up. We guarantee access to the ballroom two hours prior to the event. All items will be sent home with your vendor or contact at the end of your event.Outside Vendor InformationMusic Type DJ Band Music - Company NameMusic Contact Name First Last Music Phone NumberFlorist – Company Name(only needed if delivery to The Madison)Florist – Company Name(only needed if delivery to Hotel Covington)Florist Contact Name First Last Florist PhoneBakery - Company NameBakery Contact Name First Last Bakery Phone NumberIs your bakery providing a cake stand or platter? Yes No Photographer - Company NamePhotographer Email Address Photographer Phone NumberVideographer – Company NameVideographer Email Address Videographer Phone NumberOther Vendor - Company NameOther Vendor Contact Name First Last Other Vendor Phone Number Your Reception Timeline Below are some preliminary questions regarding your timeline. Please note we will discuss this all in further detail during your details appointment.What time does your ceremony begin? : Hours Minutes AM PM AM/PM What time does your ceremony end? : Hours Minutes AM PM AM/PM Where is your ceremony taking place?How far away is your ceremony site (in minutes/drive-time) from The Madison?How far away is your ceremony site (in minutes/drive-time) from Hotel Covington?Are you doing a receiving line after your ceremony? Yes No Where is your reception taking place?0 of 75 max charactersWhere is your cocktail hour taking place?0 of 75 max charactersWhat time does your cocktail hour start? : Hours Minutes AM PM AM/PM What time does your cocktail hour end? : Hours Minutes AM PM AM/PM What time does your reception begin? : Hours Minutes AM PM AM/PM Estimated arrival time for the bridal party to the reception? : Hours Minutes AM PM AM/PM What time does your reception end? : Hours Minutes AM PM AM/PM Set-Up Details Start selecting your event details...Seating Options* Open Seating Open Seating with Reserved Seating for Family Reserved Seating How many tables should we reserve for family members?*You must provide your own reserved signs.Head Table# of chairs neededSweet Heart Table# of chairs needed Family Style Head Table# of chairs needed (Please note – this option is not guaranteed, please discuss with Details Specialist during your appointment.)Complimentary Centerpieces* Orchids Clear Hurricane with Oil Lamps Empty Eiffel Vases Willow Branch Round Mirrors - placed in the center of the table, under centerpiece (12" diameter) Bringing your own CenterpiecesSelect oneBringing in your ownComing from a floristOtherWhat are your centerpieces?Please describe in detail. Items You are Bringing In The Madison Event Center provides complimentary set up of the items marked with an (*). There may be an additional charge for any items not on the list to be set up by The Madison. To avoid any additional charge other arrangements can be made. Items You are Bringing In Hotel Covington provides complimentary set up of the items marked with an (*). There may be an additional charge for any items not on the list to be set up by Hotel Covington. To avoid any additional charge other arrangements can be made.Items you are bringing to your CEREMONY at The MadisonSelect all that apply. Aisle runner* Unity candle and stand* Sand Ceremony* Programs Memorial Table Items* Flower Petals Items you are bringing to your RECEPTION at The MadisonSelect all that apply. Guestbook with pen* Place cards* for reserved seating, placed on a table at the entrance of your reception (MUST be alphabetized) Seating Chart* for reserved seating, placed at the entrance of your reception (MUST be alphabetized) Flameless candles Votive candles (wick must be lifted and enclosed within the candle holder) Vases for Bridal Party Bouquets* Cake knife* Toasting flutes for the Couple* Party favors* Card holder for gift table* (Required) Items you are bringing to your RECEPTION at Hotel CovingtonSelect all that apply. Guestbook with pen* Place cards* for reserved seating, placed on a table at the entrance of your reception (MUST be alphabetized) Seating Chart* for reserved seating, placed at the entrance of your reception (MUST be alphabetized) Flameless candles Votive candles (wick must be lifted and enclosed within the candle holder) Vases for Bridal Party Bouquets* Cake knife* Toasting flutes for the Couple* Party favors* Card holder for gift table* (Required) Please list additional decorations: Contact Person for Day of WeddingPreferably not the wedding couple. First Last Relationship to the couple?Day of Contact PhoneMenu Each Buffet comes with your choice of 2 hors d' oeuvres, your choice of 2 salads served family style with your choice of 2 salad dressings, your choice of 2 entrees (1 can be carved and 1 on the buffet), and your choice of 3 side items. Each Sit Down comes with your choice of 2 hors d' oeuvres, your choice of 2 salads served family style with your choice of 2 salad dressings, your choice of entree(s) and your choice of 2 side items.Menu Each Buffet comes with your choice of 2 passed hors d' oeuvres and 1 displayed hors d’ oeuvres, your choice of 1 salad served plated with a pre-dressed dressing, your choice of 2 entrees, and your choice of 3 side items. Each Sit Down comes with your choice of 2 passed hors d' oeuvres and 1 displayed hors d’ oeuvres, your choice of 1 salad served plated with a pre-dressed dressing, your choice of 2 entrees, and your choice of 2 side items.Hors d'oeuvre Choices Salad & Dressing ChoicesSaladDressing Entreé Choices Side Items Choices Bar OptionsWe provide complimentary beer, wine, and champagne. Would you like to purchase a Liquor Package?Open Bar – SilverOpen Bar – Gold (Includes Silver)Open Bar – Platinum (Includes Silver & Gold)Cash Bar – Guests will pay for mixed drinks (no additional cost to the couple)No Liquor AvailableBar OptionsWe provide complimentary beer, wine, and champagne. Would you like to purchase a Liquor Package?Coppins Bar PackageKnowledge Bar PackageHotel Covington Bar PackageCash Bar – Guests will pay for mixed drinks (no additional cost to the couple)Fun AdditionsThese items are a great way to personalize your event! Please ask your Event Specialist for pricing and details. Dessert Bar Specialty Linens Smores Station Upgraded Wine Package Late Night Snack Station Craft Beer Station Coffee & Hot Chocolate Station Bourbon Bar Photobooth (Open Air or Mirrored) Specialty Uplighting Ice Cream Sundae Bar Fun AdditionsThese items are a great way to personalize your event! Please ask your Event Specialist for pricing and details. Photobooth (Open Air or Mirrored) Specialty Linens Late night Snack Station Carving Station Buffet Enhancements Signature Cocktail Champagne Toast for all guests Mimosa Bar Bloody Mary Bar Martini Bar Craft Beer Station Dessert Options Thanks for taking the time to fill out your Reception Details Form We're one step closer to finalizing all your details! CAPTCHA
Reception Details Step 1 of 6 16% Where is your wedding reception located?*Select OneThe Madison Event CenterHotel CovingtonEmail* My Event Details Specialist is*Select OneZoe MendenhallRiley FergusonEvent Date* Month Day Year Estimated Guest Count*NamesFirst Guest of Honor*Bride's NameGroom's NameName* First Last Second Guest of Honor*Bride's NameGroom's NameName* First Last Father of the First Guest of Honor* First Last Mother of the First Guest of Honor* First Last Father of the Second Guest of Honor* First Last Mother of the Second Guest of Honor* First Last Additional Guests of Significant Importance to the Couple (Grandparents, Children, etc.)Please include their relationship to couple Outside Vendor Information We will call your outside service vendors the week of your event to schedule a time for them to set up. We guarantee access to the ballroom two hours prior to the event. All items will be sent home with your vendor or contact at the end of your event.Outside Vendor InformationMusic Type DJ Band Music - Company NameMusic Contact Name First Last Music Phone NumberFlorist – Company Name(only needed if delivery to The Madison)Florist – Company Name(only needed if delivery to Hotel Covington)Florist Contact Name First Last Florist PhoneBakery - Company NameBakery Contact Name First Last Bakery Phone NumberIs your bakery providing a cake stand or platter? Yes No Photographer - Company NamePhotographer Email Address Photographer Phone NumberVideographer – Company NameVideographer Email Address Videographer Phone NumberOther Vendor - Company NameOther Vendor Contact Name First Last Other Vendor Phone Number Your Reception Timeline Below are some preliminary questions regarding your timeline. Please note we will discuss this all in further detail during your details appointment.What time does your ceremony begin? : Hours Minutes AM PM AM/PM What time does your ceremony end? : Hours Minutes AM PM AM/PM Where is your ceremony taking place?How far away is your ceremony site (in minutes/drive-time) from The Madison?How far away is your ceremony site (in minutes/drive-time) from Hotel Covington?Are you doing a receiving line after your ceremony? Yes No Where is your reception taking place?0 of 75 max charactersWhere is your cocktail hour taking place?0 of 75 max charactersWhat time does your cocktail hour start? : Hours Minutes AM PM AM/PM What time does your cocktail hour end? : Hours Minutes AM PM AM/PM What time does your reception begin? : Hours Minutes AM PM AM/PM Estimated arrival time for the bridal party to the reception? : Hours Minutes AM PM AM/PM What time does your reception end? : Hours Minutes AM PM AM/PM Set-Up Details Start selecting your event details...Seating Options* Open Seating Open Seating with Reserved Seating for Family Reserved Seating How many tables should we reserve for family members?*You must provide your own reserved signs.Head Table# of chairs neededSweet Heart Table# of chairs needed Family Style Head Table# of chairs needed (Please note – this option is not guaranteed, please discuss with Details Specialist during your appointment.)Complimentary Centerpieces* Orchids Clear Hurricane with Oil Lamps Empty Eiffel Vases Willow Branch Round Mirrors - placed in the center of the table, under centerpiece (12" diameter) Bringing your own CenterpiecesSelect oneBringing in your ownComing from a floristOtherWhat are your centerpieces?Please describe in detail. Items You are Bringing In The Madison Event Center provides complimentary set up of the items marked with an (*). There may be an additional charge for any items not on the list to be set up by The Madison. To avoid any additional charge other arrangements can be made. Items You are Bringing In Hotel Covington provides complimentary set up of the items marked with an (*). There may be an additional charge for any items not on the list to be set up by Hotel Covington. To avoid any additional charge other arrangements can be made.Items you are bringing to your CEREMONY at The MadisonSelect all that apply. Aisle runner* Unity candle and stand* Sand Ceremony* Programs Memorial Table Items* Flower Petals Items you are bringing to your RECEPTION at The MadisonSelect all that apply. Guestbook with pen* Place cards* for reserved seating, placed on a table at the entrance of your reception (MUST be alphabetized) Seating Chart* for reserved seating, placed at the entrance of your reception (MUST be alphabetized) Flameless candles Votive candles (wick must be lifted and enclosed within the candle holder) Vases for Bridal Party Bouquets* Cake knife* Toasting flutes for the Couple* Party favors* Card holder for gift table* (Required) Items you are bringing to your RECEPTION at Hotel CovingtonSelect all that apply. Guestbook with pen* Place cards* for reserved seating, placed on a table at the entrance of your reception (MUST be alphabetized) Seating Chart* for reserved seating, placed at the entrance of your reception (MUST be alphabetized) Flameless candles Votive candles (wick must be lifted and enclosed within the candle holder) Vases for Bridal Party Bouquets* Cake knife* Toasting flutes for the Couple* Party favors* Card holder for gift table* (Required) Please list additional decorations: Contact Person for Day of WeddingPreferably not the wedding couple. First Last Relationship to the couple?Day of Contact PhoneMenu Each Buffet comes with your choice of 2 hors d' oeuvres, your choice of 2 salads served family style with your choice of 2 salad dressings, your choice of 2 entrees (1 can be carved and 1 on the buffet), and your choice of 3 side items. Each Sit Down comes with your choice of 2 hors d' oeuvres, your choice of 2 salads served family style with your choice of 2 salad dressings, your choice of entree(s) and your choice of 2 side items.Menu Each Buffet comes with your choice of 2 passed hors d' oeuvres and 1 displayed hors d’ oeuvres, your choice of 1 salad served plated with a pre-dressed dressing, your choice of 2 entrees, and your choice of 3 side items. Each Sit Down comes with your choice of 2 passed hors d' oeuvres and 1 displayed hors d’ oeuvres, your choice of 1 salad served plated with a pre-dressed dressing, your choice of 2 entrees, and your choice of 2 side items.Hors d'oeuvre Choices Salad & Dressing ChoicesSaladDressing Entreé Choices Side Items Choices Bar OptionsWe provide complimentary beer, wine, and champagne. Would you like to purchase a Liquor Package?Open Bar – SilverOpen Bar – Gold (Includes Silver)Open Bar – Platinum (Includes Silver & Gold)Cash Bar – Guests will pay for mixed drinks (no additional cost to the couple)No Liquor AvailableBar OptionsWe provide complimentary beer, wine, and champagne. Would you like to purchase a Liquor Package?Coppins Bar PackageKnowledge Bar PackageHotel Covington Bar PackageCash Bar – Guests will pay for mixed drinks (no additional cost to the couple)Fun AdditionsThese items are a great way to personalize your event! Please ask your Event Specialist for pricing and details. Dessert Bar Specialty Linens Smores Station Upgraded Wine Package Late Night Snack Station Craft Beer Station Coffee & Hot Chocolate Station Bourbon Bar Photobooth (Open Air or Mirrored) Specialty Uplighting Ice Cream Sundae Bar Fun AdditionsThese items are a great way to personalize your event! Please ask your Event Specialist for pricing and details. Photobooth (Open Air or Mirrored) Specialty Linens Late night Snack Station Carving Station Buffet Enhancements Signature Cocktail Champagne Toast for all guests Mimosa Bar Bloody Mary Bar Martini Bar Craft Beer Station Dessert Options Thanks for taking the time to fill out your Reception Details Form We're one step closer to finalizing all your details! CAPTCHA
