The Ultimate Company Holiday Party Planning Guide
A company holiday party is more than just a get-together; it’s a chance to celebrate another year of hard work, show pride in your business, and make new connections with your coworkers as you welcome in the New Year.
With venues booking up as early as springtime, it’s safe to say that the office holiday party is one of the most anticipated and well-attended events of the year.
Whether you’re planning your first or fiftieth company Christmas party, this task presents some unique challenges, but we are here to make company holiday party planning a seamless and memorable experience.
Why Have a Company Holiday or Christmas Party?
Every organization’s core consists of its team members and their valuable contributions. And what better platform to motivate, inspire, and engage your employees than a company holiday party? Here are some ways to celebrate your fellow teammates:
Show Staff Appreciation
Christmas parties are an excellent way to express gratitude and reward employees for their hard work. This recognition makes team members feel valued, boosts team spirit, and motivates them to keep up the good work. It also gives them something to look forward to throughout the year.
Encourage Company Culture
Leading by example is essential for fostering company culture, and a corporate holiday party is an ideal opportunity to show support, bring attention to goals, and highlight the company’s priorities, all while having a good time.
Reflect as a Business
Holiday parties are an ideal opportunity to energize the team in anticipation of what’s to come. While everyone is together and in good spirits, leadership can reflect on the past year and share goals for the upcoming year to ensure everyone knows where the company is headed.
Boost Employee Morale
Giving your employees a platform to bond in a relaxed environment boosts morale and engagement, and as a result, allows staff to work together more efficiently in a positive team dynamic.
Your Company Holiday Party Checklist
Planning a company Christmas party may appear daunting or time-consuming due to the numerous factors to consider. However, you can make the process simple and enjoyable by using a planning checklist and following an effective guide. Follow these steps to plan an unforgettable company holiday party.
Set a Budget
Before you can begin planning your party, it is helpful to determine your budget. Does your office have a fund for parties? Would everyone in the office consider contributing a small amount for a more lavish party?
Once you have a solid number to work with, it’s easier to divide the funds and determine which expenses warrant more spending.
Recruit Some Help
Depending on the size of your company, it may be difficult to cater to everyone’s preferences. By enlisting help, they can brainstorm a variety of holiday party ideas that will be enjoyed by all.
Sharing responsibilities is another benefit of a planning team. Less stress during preparations means a better party. If your team runs smoothly, you’re less likely to forget important details. Asking your staff for advice also shows that you value their opinion.
Choose a Theme
When planning your holiday-themed party, keep a few important details in mind. What size will the party be? Is there a dress code? Do your team’s values align with this theme?
It’s also best to start planning early so you don’t feel rushed or overwhelmed.
Pick a Date, Time, and Location
Decide on the best date and time for the party that everyone agrees with. Give your team plenty of notice so they can schedule the party around the many social obligations of the holiday season.
It’s also a good idea to begin researching venues and securing them well in advance to avoid the stress of trying to book one during a peak season.
Create Your Guest List
Firstly, it’s important to keep in mind that the number of guests directly affects your budget and the size of the venue.
Before finalizing your guest list, consider if it will be a party that is exclusive to employees, or will there be an option for employees to bring their families? Is the invitation restricted to a plus one only? Will the party include company clientele?
Plan the Menu
Some things to think about include whether you’ll opt for a buffet-style dinner or a sit-down meal with a custom menu. Will there be appetizers and hors d’oeuvres beforehand? Will there be an open bar, and if so, is there a cap on the number of drinks?
Fortunately, many establishments provide samples of their food so that you can make an informed decision.
Organize the Entertainment
Entertaining your guests is essential to hosting a memorable event. The best party is one that will keep your guests happy and entertained from start to finish.
Music is often all you need to get started. Consider your party’s theme when creating a playlist. Decide if you want live entertainment or just music on the speakers.
Why an All-Inclusive Is The Way to Go
Making decisions for any event can be overwhelming. It’s a challenge to keep track of everything, and not everyone has the time or resources to plan your event meticulously. Fortunately, there are all-inclusive venues that can significantly reduce the stress associated with event planning.
Working with professionals makes event planning easier and faster. We can offer suggestions for your event and venue, saving you time.
With an all-inclusive venue, your price will be set for the entire event, which can help you stay within your budget.
All in One
With personalized assistance and customized service in one location, you can enjoy your party stress-free.
Create Lasting Memories
Organizing a memorable holiday event can seem intimidating, but we assure you that your team will be grateful for your effort.
Our passion is creating long-lasting memories and we are here to assist you on your company holiday party planning journey and make every last detail count. Let us help you create the holiday celebration you deserve!